Structured Data Extraction for Vendor Balance Statements
Transition from manual reconciliation to automated statement parsing. Xtract PDF AI uses document templates and custom schemas to turn recurring PDF statements into clean, spreadsheet-ready datasets for your AP team.
How the workflow works
Define your schema
Map the specific headers, dates, and line items required for your internal reconciliation process using our no-code schema builder.
Process and review
Upload statements and use the split-screen viewer to verify extracted data against the original PDF side-by-side.
Export to Excel
Download your verified data in a structured spreadsheet format designed for immediate use in your financial workflows.
Manual vs structured workflow
Manual process
Transcribing line items from PDF to Excel by hand
Structured workflow
Instant parsing of statements using pre-defined templates
Manual process
Toggling between windows to verify balances
Structured workflow
Side-by-side review with original document and extracted data
Manual process
Inconsistent formatting across different supplier layouts
Structured workflow
Standardized schema output for all recurring vendor statements
Common finance use cases
- Automating monthly supplier reconciliations
- Standardizing data from multiple vendor statement formats
- Identifying discrepancies in outstanding balances
- Accelerating period-end financial closing
Frequently asked questions
How does Xtract handle different vendor layouts?
You create a reusable template for each recurring vendor. This ensures consistent data extraction even when different suppliers use different document structures and layouts.
Can we review the data before exporting?
The platform includes a split-screen review interface. You can verify every extracted field against the original PDF document side-by-side before finalizing the export.
Can I review vendor balance statements data before exporting?
Yes. The workflow is built around reviewing extracted values before sending the output to Excel.