Automate Fuel Receipt Data Extraction
Convert stacks of fuel receipts into structured data for bookkeeping and expense reporting. Build reusable templates to capture merchant details, fuel types, tax amounts, and totals without manual entry.
How the workflow works
Upload and Map
Upload your fuel receipt PDFs and define a schema for merchant name, date, fuel type, tax, and total amount.
Review in Split-Screen
Compare the extracted data against the original document side-by-side to ensure merchant details and decimals are correct.
Upload the PDF
Add one or more fuel receipts PDFs to the workflow.
Manual vs structured workflow
Manual process
Typing individual line items from faded thermal receipts
Structured workflow
Digital extraction of merchant details and taxes in seconds
Manual process
Hand-checking for transposition errors across spreadsheets
Structured workflow
Validation through a side-by-side split-screen review interface
Manual process
Manually formatting CSV files for bookkeeping imports
Structured workflow
Clean, structured exports matching your specific custom schema
Common finance use cases
- Fleet expense reconciliation for logistics companies
- Quarterly VAT or GST recovery on fuel purchases
- Automated expense reporting for field service teams
- Bookkeeping batch processing for small business clients
Frequently asked questions
How does the platform handle different receipt formats?
Users can create reusable templates for different gas station chains or merchant types to ensure consistent data extraction across various document layouts.
Can I extract specific tax data from fuel receipts?
Yes. By defining a custom schema, you can target specific fields such as fuel tax, VAT, or fuel volume to meet detailed bookkeeping requirements.
Can I review fuel receipts data before exporting?
Yes. The workflow is built around reviewing extracted values before sending the output to Excel.